IDup gives transport and logistics businesses one platform for orders, drivers, costs, invoicing and documents — so the paperwork that follows every load stops arriving faster than the payment for it.
Logistics runs on documents and margins measured in single-digit percentages. Every job produces an order, a delivery note, fuel and toll receipts, driver hours, possibly a subcontractor invoice, and a customer invoice that has to match all of it. When those live in a cab, a folder and three mailboxes, cost per job is a guess — and a guess is a dangerous way to price in a low-margin business.
IDup connects the chain. Drivers capture receipts and delivery documents by phone at the moment they happen, costs and hours are booked against the job, customer invoices go out immediately with online payment, and reminders chase overdue amounts automatically. You see the real margin per job, per route and per customer, live.
Orders, customers, drivers, costs, invoicing and documents in one platform instead of a dispatch spreadsheet, a folder of receipts and an accounting package that catches up weeks later.
One record per job means the delivery note, the fuel receipt, the driver hours and the customer invoice are all attached to the same thing.
Running jobs, costs, unpaid invoices and cash on a single screen.
Drivers and dispatch work from a phone or tablet — iOS and Android included.
Fuel, toll and repair receipts are photographed at the pump and read automatically — vendor, amount, VAT, date — and booked against the right vehicle or job.
Supplier and subcontractor invoices arriving by post or email are read and filed by AI, so payables are current instead of discovered when a reminder arrives.
Receipts and invoices read, coded and allocated automatically to job and vehicle.
Customer invoicing, payment reminders and recurring contracts run themselves.
An order becomes a job with costs and hours, the job becomes an invoice, and the payment books itself — without re-typing anything between dispatch, the cab and the office.
Because the chain is unbroken, an invoice goes out the day the job is done rather than the week after the paperwork finally arrives.
Customer and driver data encrypted on secure servers worldwide, with granular permissions.
From one vehicle to a fleet and subcontractors, with roles per person.
Drivers photograph receipts, delivery notes and proof of delivery on a phone; everything is read, filed and attached to the job within seconds of it happening.
Fuel, tolls, driver hours, subcontractors and repairs booked against the job and the vehicle, so margin is a number you read rather than a figure you assume.
Turn a completed job into a customer invoice immediately, with online payment attached and automatic reminders if it is not settled on time.
Delivery notes, proofs of delivery, receipts and contracts stored encrypted and full-text searchable, retrievable years later against the right job.
IDup automates the routine — receipt capture, cost allocation, invoicing, chasing — so dispatch and office time goes into moving freight rather than processing it.
In transport, administration scales with jobs and eats exactly the margin the jobs were supposed to produce. Automating capture and billing is the most direct way to take more work without adding office staff.
It also shortens the cash cycle at both ends: invoices go out sooner and get chased automatically, which in a low-margin business matters more than almost anything else.
Running jobs, costs, unpaid invoices, vehicle expenses and cash — clearly in one place, on desktop and mobile.
You see which routes and customers actually pay, where fuel and repair costs are rising, which invoices are overdue and whether cash will cover the next payroll and fuel run.
Every figure links to the job and the receipt behind it, so a customer dispute or an audit ends in a document rather than a search through the cab.
Every transport business knows the folder in the cab: fuel receipts, toll slips, a parking ticket, a delivery note with a signature on it. Some of it reaches the office next week, some of it reaches the office faded and unreadable, and some of it never arrives at all.
Each missing receipt is deductible cost you paid and cannot claim, or a cost you cannot allocate to the job that caused it — which means your cost per job, and therefore your pricing, is built on incomplete data.
IDup fixes it at the source. The driver photographs the document where it happens, the AI reads and files it against the vehicle and the job in seconds, and the paper becomes irrelevant. Costs are complete, allocation is accurate, and pricing finally rests on what the work actually costs.
You don’t pay extra for the rest of the platform. The same login gives you accounting with AI receipt capture, invoicing and online payments, tax filing, annual statements and financial reports, a full CRM with leads, estimates and contracts, projects, tickets, a client portal, employee and payroll management, permissions and multi-tenant workspaces.
It also gives you the modern layer most transport tools don’t have: IDup AI as an assistant, an AI chatbot for your website, automated workflows, a social media agent, marketing campaigns and a shared inbox for WhatsApp, SMS, email and social.
So orders, drivers, wages and the books run on one login — in 27 languages, in 20 currencies, GDPR-compliant, on secure servers worldwide, with no prior software knowledge required.
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