Photograph a receipt and IDup’s AI reads the vendor, amount, net, VAT rate and date, posts it to the correct account and files the document as proof — in seconds, from your phone, with nothing typed by hand.
Receipt capture is the single most repetitive task in any business, and the one that most reliably gets postponed. Paper collects in a wallet, a van, a drawer and a jacket pocket, and by the time anyone sits down to process it, half of it is faded, unidentifiable or gone. What is lost is not just time — it is deductible cost you already paid for and can no longer claim.
IDup removes the entire manual step. Photograph the receipt at the counter, forward a PDF from your inbox, or let a supplier invoice arrive in your digital mailbox. The AI reads it, works out what it is, proposes the right account and tax code, and books it with the original document attached to the entry.
Anything the AI is not certain about is flagged rather than guessed, so you confirm a short list of exceptions instead of reviewing everything. The paper becomes optional immediately, the archive is complete and searchable, and your books are current on the day the money was spent instead of six weeks later.
All in IDup — one login, no silos.
Upload a photo, a PDF or a forwarded email and IDup recognises vendor, date, net, gross, VAT rate, currency and reference automatically — including crumpled thermal receipts and foreign-language documents.
Net and gross, tax rate and posting account are proposed correctly from the first scan and improve as the system learns your recurring suppliers, so coding stops being a decision you make forty times a week.
Every receipt is stored encrypted on secure servers worldwide, attached to its booking, full-text searchable and retrievable years later — which is exactly what makes an audit or a tax query a five-minute task.
A till receipt is treated as already paid, a supplier invoice as a payable with a due date — so your open items list reflects what you genuinely still owe rather than everything you ever scanned.
Ask any owner how many receipts never make it into the books and the honest answer is “more than I would like”. Fuel paid in cash, a small purchase on the way to a site, a subscription charged to a personal card, a lunch with a client that nobody kept the slip for.
Each one is a small amount, and each one is fully deductible cost that you have effectively donated. Over a year, for most small businesses, the total is not small at all.
Capturing at the moment of payment removes the problem entirely, because there is no interval in which anything can be lost. Three seconds at the counter replaces an evening of sorting and a permanent, invisible leak.
From your phone at the till, from your inbox, or straight from the digital mailbox.
Vendor, amount, VAT, date and account are extracted and pre-filled; unclear items are flagged.
The entry lands in your books with the original document attached as permanent proof.
Storing a photo of a receipt is not accounting. What makes capture valuable is that the document becomes a correct entry with the right account, the right tax code and the right period — automatically.
That is why IDup’s receipt capture sits inside the accounting system rather than beside it. The scan produces a booking, the booking feeds your VAT position, the VAT position feeds your filing and the whole year rolls into your annual statements without re-entry.
It also means the evidence never separates from the figure. Click any number in a report and you reach the entries; click an entry and you see the original receipt exactly as it was photographed.
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It reliably extracts vendor, date, net, gross, VAT rate and currency from photos, PDFs and scanned paper, and it improves for your recurring suppliers over time. Anything it cannot read with confidence is flagged for you rather than guessed, so errors surface as questions instead of as wrong bookings.
In most jurisdictions a properly stored digital copy in an audit-proof archive is sufficient, which is exactly what IDup provides — encrypted, unaltered, timestamped and searchable. IDup is software, not tax advisory; check the retention rules that apply in your country.
Yes. Every user can capture from the mobile app within their permissions, so field staff, drivers and colleagues submit expenses at the moment they occur instead of handing in an envelope at the end of the month.
Forward them to your digital mailbox or let them arrive automatically. They are read the same way and become payables with the correct due date, so you can see what is owed and when before a reminder arrives.
Yes — documents in other languages are read, and 20 currencies are supported with the exchange effect tracked, which matters as soon as you buy from abroad or travel for work.
Minutes. Create your account, open the app and photograph a receipt — there is nothing to install, configure or import first.
Start free — the entire IDup platform in one login.
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